Hypothermia Project

Wednesday, Feb. 20^th &  Friday, Feb. 22^nd

Frequently Asked Questions

Dinner

Question 1.  What are the meals that we will be making?

Answer:  The following are the menus for the dinners for the two nights:

Note that the Youth Group will be preparing the meal on Thursday, Feb. 21.

Question 2.  How many guests do we serve?

Answer:  90 Guests plus any of the servers who want dinner (est. of 105).

Question 3:  What facilities are available at the shelter?

Answer:  The shelter is in an office.  All that is available is a table, a refrigerator, an electrical outlet, and water fountain.  This presents somewhat of a logistical issue for serving dinner.  FACETS, the organization that set up the shelter, informed us that most of the folks bring food in crock pots.  Facets said that most folks use either the crocks pots or a combination of crock pots and pots to serve dinner.

Question 4:  How are we going to prepare the food?

Answer:  For the chili and ravioli, the best way to do this is to buy the chili and ravioli from Costco.  Otherwise, we will have numerous different types of chili and ravioli.  Who ever will be purchasing the supplies for the meal will purchase the chili and the ravioli.  There are large cans at Costco of both that serve 12 for less than $7.00. 

For the cornbread, brownies and cookies, it will be easiest if you bake (or purchase) them ahead of time and bring them to the church.

Question 5:  How will we transport the chili and ravioli.

Answer:   The best way to do this is to heat it up at St. Alban’s and transport it in large pots or in slow cookers.  We will need volunteers to help transport the food to the shelter.  If we have 10 servers at the shelter, we should be able to transport everything in a few vehicles.

Question 6:  How will we keep the food warm? 

Answer:  Two ways.  First, we can plug the slow cookers in at the shelter to keep things warm.  Also, for serving, we have large chafing dishes that will be heated with Sterno.

Question 7:  What time does the shelter open so that we can set up?

Answer:  We can begin setting up at 5:45 pm each night.

Question 8:  What time do we serve dinner?

Answer:  6:30 pm

Question 9:  How long will we be serving dinner?

Answer:  Dinner will be served until just after 7 pm.

Question 10:  Who cleans up?

Answer:  The servers will clean up.  We should be finished by 7:30.

Question 11:  Can we stay for a while to talk with the guests?

Answer:  Yes, FACETS encourages us to interact with the guests.  It is not mandatory, but if you can stay for a little while and interact with them, it would be nice.

Question 12:  If I cannot make it to cook and bring food to the shelter, can I still come to serve dinner?

Answer:  Absolutely.  The shelter is located at the County Human Services Building at 6245 Leesburg Pike.  To get there from St. Alban’s turn left on to Columbia Pike, go left on Sleepy Hollow, turn right on to Leesburg Pike.  The shelter is before the Sears on the right hand side. 

Question 13:  What supplies do we need in addition to food?

Answer:  I have already purchased the supplies (not food) that we will need.  They include bowls, plates, napkins, plastic utensils, aluminum chafing dishes and stands, and salad dressing.

Breakfast/Lunch:

Question 1:  Are we serving the breakfast and lunches?

Answer:  No.  We bring the food and drop it off at the shelter the night before.

Question 2:  What type of food do we need for breakfast?

Answer:  FACETS suggests that we bring muffins, danishes, hard boiled eggs, cereal and milk, and orange juice. 

Question 3:  What types of food are we serving for lunch?

Answer:  We will serve sandwiches, granola bars, clementines and chips.  For the lunches, although we do not have Sunday school on February 17^th, the children who are present that Sunday (and any interested adults) will be packing the dry goods for the lunches.

We will then need volunteers for Tuesday and Thursday nights to make the sandwiches.  These will need to be placed in a separate bag to put in the refrigerator at the shelter. 

Question 4:  How many guests will we be serving each day for breakfast and lunch?

Answer:  We have been asked to serve 30 guests a day.

Miscellaneous:

Question 1:  If I purchase food, will I be reimbursed?

Answer:  We have a budget of $400 in the Outreach budget for the hypothermia program.  If you would like to be reimbursed, please contact Doug Heffner.  Nevertheless, if you are able to purchase the food yourself without reimbursement, any remaining funds will be distributed to ACCA.  Any donations are always appreciated.

Question 2:  Who will be organizing each day’s events?

Answer:  Doug Heffner is in charge.  Either Doug or a team leader for the particular day will contact you to discuss the roles and plans for each day.

The following is Doug’s contact information:

Doug Heffner

e-mail:  dheffner@hunton.com

703-934-2989 (home)

202-419-2014 (work)